Integrity:
All received data is validated for completeness before a page is printed
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Our Service Below are the main steps involved in the processing and distribution of invoices:
A provider of outsourced services, PrintPost places a large emphasis on Business Continuity, both within PrintPost’s own processing environment and with all stock suppliers. Pre-ProcessingTo ensure the integrity of the print and mail processes, a number of checks are employed. All received data is validated for completeness by a set of pre-defined checks e.g. line count, page count. Validation checks ensure PrintPost has received what the customer has sent. A unique program is written for each Biller’s application including details of inserting facilities, quality control checks and other requirements. Optical Mark Recognition (OMR) codes are produced as part of the pre-processing procedure to control the enveloping process. They control the automatic mailing machines and preserve the integrity of the overall process. OMR ensures that the correct numbers of pages are inserted in each envelope. Invoice PrintingKey features include:
The majority of the documents printed are automatically folded and put into envelopes. At this stage, additional items may be inserted into the envelope such as business reply envelopes, mail shots or selective inserts by given parameters. Control sheets ensure the total number of manually enveloped documents are correct as well as those that have been automatically enclosed. Where sets of documents are extremely large, above 200 pages, they are put into boxes. If packets are larger than the An Post limit they are sent via courier. Posting PrintPost operates an An Post account on behalf of each client. This ensures correct charging and less administration costs. Packets above the An Post maximum limit are sent via alternative distribution channels. Reports are sent to the customer detailing what has been despatched, e.g. number of pages printed, number of envelopes posted, number of items merged, bad address report, bulky packages and postal details. PrintPost has two sites which are situated near the automated Dublin and Portlaoise Mail Centres, multiple collections per day ensure a quick release into the mail system.Management of Stationery Stock Stock management is also available as an additional service offered to customers. PrintPost has established comprehensive tracking systems for managing customer stock requirements. Further optional functionality PrintPost offers additional enhancements designed to provide further benefits to the Biller. PrintPost provides fixed and selective inserting capabilities. Up to four additional inserts can be enclosed with each document. During pre-processing, the facility to merge documents going to the same address can save on postage. For example, invoices, credits, statements and chase letters could all be merged and sent in the same envelope. |
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